Introduction

Description

• Users who can access the map.
• Role-based permissions each user has.

Note: You improve security by enabling map access through user accounts, because you don’t need to share map passwords.

The Team web app opens in its own browser tab. All changes saved in the Team web app automatically register in Scribble Maps.

When to use the Team web app or the Manage Users feature

The Team web app is designed for quickly sharing multiple maps with specific users.

If you will be collaborating on a single map, we recommend you use the Manage Users feature instead. To learn how, visit this link: Intro to the Manage Users feature - Collaborate on a single map 

Collaboration

To learn best practices for collaborating with your team, visit this link:
Collaboration (including merging maps)

Learn the basics of how to use the Team web app

• (Step 1) - Create a team
• (Step 2) - Save a map as a team map
• (Step 3) - Add a user to a team

(Step 1) - Create a team

Open the page: "Create New Team"

1. Open the Team web app that’s located at:
   https://team.scribblemaps.com
    
2. Login by typing-in the same email address and password you use for your main Scribble Maps account.
    
3. View the page: “Create New Team”.

   To view the page, there are two options:

   (Option 1)

   If this is your first time using the Team web app, you will see the page: “Create New Team”.

    

   (Option 2)

   If the app opens a different page:

   1. Click the team name that’s currently selected on the blue button in the top-left corner of the page.
   2. On the drop-down list, click to select the green button: “CREATE NEW TEAM”.
      You will see the page: “Create New Team”.

    

Create the team

1. Under the heading, “Team Name”, type-in the name of the team. For example: “TeamName1”.
    
2. Under the heading, “Description”, type-in the description of the team. For example: “TeamDescription1”.
    
3. Click the “CREATE” button.
   The app will transfer to the page: “USER MANAGEMENT”.
    
4. In the top-left corner of the page, you will see a blue button displaying the team name that’s currently selected (ex. “TeamName1”).
    
5. Keep the browser tab open so you can continue working on the Team web app in later steps.

(Step 2) - Save a map as a team map

Load the map in the Map View

1. If you aren't logged-in to Scribble Maps already, login to your account at:
   https://www.scribblemaps.com/create 
   (Optional) To learn how to login, visit this link:
   How to login / register
    
2. Open the map.

   These are the possible methods:
   

   Load a map from the Your Maps window

   Load a map by using the Map ID - “Menu > Load Import”

   Upload an offline map file - “Menu > Load From Computer”

Save the map as a team map

1. In the top toolbar, click the “Menu” button.
    
2. Under the “Scribble Maps” heading, click the “Save Map” button.
   The “Save Map” window will appear.
    
3. Under the “Team” heading, click the drop-down list. Then click to select the team (ex. “TeamName1”) you created in the Team web app.
    
4. Click the button: “Save Map”.
    
5. (Optional) You can logout of Scribble Maps by clicking the "LOGOUT" button in the bottom-right corner of the footer. Then close the browser tab.

View the saved map in the Team web app

1. Return to the browser tab that displays the Team web app.
    
2. In the top-left corner of the page, you will see a blue button displaying the team name that’s currently selected. 
    
3. To view the list of team names, click the button displaying the team name.
   You will see a drop-down list.
    
4. Click to select the team name (ex. “TeamName1”) you selected when you saved the map.
    
5. On the left-side of the page, you will see the navigation menu.
   (Optional) If you don't see the navigation menu, click the 3-lined button in the top-left corner of the page. 
    
6. Click the button: “Maps”.
    
7. You will see a list of maps for the team name (ex. “TeamName1”) that’s currently displayed in the top-left corner of the page. Under the “TITLE” heading, you will see the map (ex. “Map1”) you saved in Scribble Maps.

(Step 3) - Add a user to a team

View the team’s maps

1. On the left-side of the page, you will see the navigation menu.
   (Optional) If you don't see the navigation menu, click the 3-lined button in the top-left corner of the page.
    
2. Click the button: “Maps”.
   You will see a list of maps for the team name (ex. “TeamName1”) that’s currently selected.

   Note: Double-check to make sure you want the new user to have access to all of these maps.

Add a user to the team

1. On the left-side of the page, you will see the navigation menu.
    
2. Click the button: “Users”.
   The app will transfer to the “USER MANAGEMENT” page for the team.
    
3. At the bottom of the page, you will see the current list of users for the team. 
    
4. To add a user, look for the heading: “Add New User”.
    
5. In the “Email” field, type-in the new user’s email address.

   Note: For the permissions to work in Scribble Maps, each user must use their specified email address to login to their account. 

    
6. In the “Product” field, view the drop-down list by clicking the currently displayed Scribble Maps product. Then select the user’s account type from the list:
   • No Product.
   • Pro Basic.
   • Pro Business.

   Note: Under the “Available Seats” heading, you can view the number of users you can add who have these account types:

   • Pro Basic.
   • Pro Business.

    

   You can purchase more seats. To learn about bulk discounts and invoicing, contact us at support@scribblemaps.com

    
7. In the “Role” field, view the drop-down list by clicking the currently displayed role. Then select the user’s role from the list:
   • Owner
   • Admin
   • Editor
   • Viewer
    
    
    
   Owner
    
   In Scribble Maps:
   • An Owner can edit maps and use the Manage Users feature.
    
   In the Team web app:
   • An Owner can load and delete maps.
   • An Owner can manage users.
   • A team can have multiple owners.
   • An Owner can only be added by another Owner.
   • The creator of the team is automatically added as an Owner.
    
   Admin
    
   In Scribble Maps:
   • An Admin can edit maps and use the Manage Users feature.
    
   In the Team web app:
   • An Admin can load and delete maps.
   • An Admin can manage users, except owners.
   • A team can have multiple admins. 
    
   Editor
    
   In Scribble Maps:
   • An Editor can edit maps, but cannot use the Manage Users feature.
    
   In the Team web app:
   • An Editor can load and delete maps, but cannot manage users.
    
   Viewer
    
   In Scribble Maps:
   • A Viewer can view the map, even if it's saved as "Secure".
   • A Viewer can edit the map if he or she types-in the password.
   • A Viewer cannot use the Manage Users feature. 
    
   In the Team web app:
   • A Viewer can load, but not delete maps.
   • A Viewer cannot manage users.
    
    
    

   Note: For the user to save a map as "Unlisted", "Secure", or "Encrypted", the user must have a Pro account. See: Save a map > Select the option for how the map can be accessed

    
8. When you have finished adding the user’s information, click the button: “ADD USER”.
   You will see a pop-up appear displaying the message:
   “ADDED - User has been added”.
    
9. Click the “OK” button.

View whether the user is registered to a Scribble Maps account

1. Under the “Your Users” heading, you will see the row displaying the new user’s information.
    
2. Under the subheading, “REGISTERED”, you will see a:
   • Checkmark - if the user has registered a Scribble Maps account.
     
     OR
   • "X" - if the user hasn’t registered a Scribble Maps account.

(Optional) If two owners/admins give a user conflicting roles

Case #1:
If two owners/admins give a user conflicting roles in the Team web app OR the Manage Users feature:

The user obtains the permissions of the role change that’s most recent.

 

Case #2:
If two owners/admins give a user conflicting roles in the Team web app AND the Manage Users feature:

The user obtains the permissions of whichever role has more privileges.

 

See also

Change a user’s role for permissions - (Team web app)

Change a user’s email address - (Team web app)

Change a user’s type of subscription - (Team web app)

Remove a user from a team - (Team web app)

Load a map - (Team web app)

Delete a map - (Team web app)

Create a welcome message for team members to see when they log into Scribble Maps - (Team web app)

Change a team’s name and description - (Team web app)

Toggle fullscreen - (Team web app)

Logout - (Team web app)